Maintenance Policy
Maintenance Policy
At R.P.S. College, Bihar, maintaining up-to-date infrastructure and ensuring the proper functioning of all physical and digital resources are essential to creating a productive teaching-learning environment. The college has instituted a comprehensive Maintenance Policy to facilitate the effective upkeep and management of campus infrastructure, equipment, and amenities.
Oversight and Responsibility
- The Principal is the overall authority responsible for monitoring and managing all maintenance-related activities within the campus.
- Maintenance issues are reported by concerned faculty or non-teaching staff through written communication or email to the Principal for necessary action.
- The Principal convenes meetings as needed to assess and prioritize repair and maintenance tasks.
- A designated non-teaching staff member is assigned to oversee each task. In cases requiring external intervention, service providers are engaged through proper authorization.
IT and Digital Infrastructure
- Maintenance of computers, Wi-Fi systems, CCTV surveillance, Biometric Attendance, the college website, virtual classrooms, LCD projectors, and audio systems is handled through Annual Maintenance Contracts (AMCs) or outsourced to certified service providers.
- Regular updates, software servicing, and data security measures are ensured by the IT support team and vendors under contract.
Library Maintenance
- The Librarian, assisted by library staff, is responsible for maintaining the library environment and resources.
- Fumigation and pest control are carried out periodically in collaboration with professional external agencies to preserve books and archival material.
Sports and Playground Facilities
- The Sports Committee oversees the maintenance of indoor and outdoor sports facilities.
- The playground and related amenities are maintained with the assistance of external service providers on a periodic basis.
Electrical and Utility Equipment
- Equipment such as generators, inverters, water purifiers, electrical panels, and water pumps are maintained through AMCs or attended to by qualified electricians and technicians as needed.
Laboratory and Classroom Equipment
- Scientific instruments, lab apparatus, furniture, and classroom resources are periodically inspected and repaired as required.
- Maintenance of lab safety equipment is also ensured as per departmental protocols.
Annual Stock Verification
An Annual Stock Verification is carried out by the Stock Register Committee, which assesses the condition and usability of:
- Furniture
- Laboratory and scientific equipment
- ICT infrastructure
- Stationery and office supplies
- Sports items
- Library books and materials
The committee submits a report on the status of all institutional assets, and accordingly, repair, replacement, or disposal actions are taken based on the recommendations.
Green and Clean Campus
- The college grounds, gardens, and common areas are regularly cleaned and maintained by in-house staff and outsourced cleaning services.
- Plantation drives and environment-friendly initiatives are conducted periodically to support a green and sustainable campus.
At R.P.S. College, Bihar, maintaining up-to-date infrastructure and ensuring the proper functioning of all physical and digital resources are essential to creating a productive teaching-learning environment. The college has instituted a comprehensive Maintenance Policy to facilitate the effective upkeep and management of campus infrastructure, equipment, and amenities.